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Data protection and medical records requests

Data Protection

The Data Protection Act 1998 was brought into force on March 1 2000 and gives legal rights to individuals in respect of personal information held about them by others.

The trust has a duty to protect patient and staff information, and to look at the way it collects, processes and stores information to make sure that we comply with the law. Please read our booklet on the storage of information below for further information.

You will be asked during your time in the hospital for personal information. This will be used so that we can give you the correct care and treatment.

Information about you will be kept on manual records or on computer and will form part of your own medical records. These will be kept in case you need to see us again.

The Hospital is committed to data protection. We have taken great care to make sure that your information is kept confidential and safe. All staff have signed a confidentiality agreement and have a duty to keep information about you confidential. They will be regularly trained to keep them up to date on all relevant legislation.

Access to medical records

The right of access to a medical record is principally for the individual who is the subject of the record, but the individual may authorise another person, to make an application for access on his or her behalf. To do this you will need to make a subject access request.

You can do this by contacting our Access to Health Records Department on 01908 660033 ext 6566 and asking them to send you an application form, alternatively you can download the forms below. Or email us accesstohealthrecords@mkhospital.nhs.uk

There is a £10.00 fee for access to your records and further fees for copies/CD will be required.

We must by law process your request once we are in receipt of form and fee within 40 days

If you believe the information within your medical record is inaccurate, you can ask for your information to be rectified, erased, blocked or deleted.

The hospital welcomes the opportunity to discuss any questions you may have. Please do not hesitate to contact the Information Governance Team on 01908 660033 ext. 6583/6584/6702/6645.

Documents
Application form for request from the patient
Application form for request on behalf of a child
Application form for request on behalf of a deceased patient
Application form for request on behalf of a patient
Care records guarantee
Confidentiality Code of practice
Data protection act 1998
Information Governance Policy with coversheet
Information security management NHS code of practice
Patient confidentiality Poster
Patient guide to storing of Information
Patient guide to visual, audio and digital Recordings
Private Insurance claim